Making Your Own Customizable Planner Inserts: The Final Stages

By this stage of the game, you have planned out your inserts and designed them. Pat yourself on the back, because you’re almost done.

The last step is to arrange them as you would like them to print. I have always struggled with this part. I do not own a double-sided printer, so I have to physically turn the paper over and figure out how to print it so that the images on the front page are aligned with the images on the back of the page. The method I am about to explain has made this immensely easier for me to accomplish this.

  1. Take screenshots of each chart you made in Excel or Numbers and save it to your desktop.
  2. Open up a word processing application like Word or Pages.
  3. Make sure you have your alignment guides turned on. These guides are what are going to help you to make sure your images line up when you print.
  4. Begin by importing the largest image and sizing it to your specifications. For me, that was my calendar page, and I set the size to 9.61 inches for the width and 6.22 inches for the height.Screen Shot 2016-02-04 at 6.53.12 PM
  5. Position this image so that it is centered vertically and horizontally on the first page. It is important to keep the images centered because this will help when you go to print them so that your images line up on both sides of the paper.
  6. Import the image that you want to appear on the back of this page. 
  7. Take the image and resize it by dragging it over the image you previously imported.Screen Shot 2016-02-04 at 7.26.12 PM
  8. Place it so that it is centered vertically, horizontally, or both on the next page. What I mean by this is that sometimes you may choose to have the images align vertically and horizontally, and in other instances you may not. For example, I wanted the chart on the back of my calendar page to be off-centered so I focused on lining it up along the edge of the image on the first page.Screen Shot 2016-02-04 at 7.06.03 PM
  9. Repeat importing, resizing, and aligning each of the planner pages. If you don’t want there to be an image on the other side of one of your pages, then leave a page blank.
  10. It’s the moment of truth–Print your inserts and check the alignment. This is when you will see if there are any tweaks that need to be made to your document. I found when I made mine, the only thing I needed to change was aligning the backside of my calendar page on the right instead of the left.


You will find as you use them, that you may want to make changes to them. If this is the case for you, go back to your Excel or Numbers document and make the needed changes there. Then, as you just did, take a screenshot of the image and import it into your Word or Pages document. Use this new image to replace the old one that is not working for you.


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